Business Events
BUSINESS EVENTS
We have a range of excellent spaces designed to host executive style events. We have a private boardroom upstairs with a number of break-out spaces available. We also welcome guests and attendees to dine in our communal areas during lunch or to stay for a drink and dinner after the event. For terms and conditions specific to your business event please talk to us at time of enquiry
PRIVATE DINING ROOM
Our impressive upstairs boardroom is the ultimate space for a large meeting or business lunch. The room features a large boardroom table and is fully equipped with a large flat screen, in-floor data connections, wi-fi, high-speed broadband and white board. You and your colleagues will have complete access to our built-in AV equipment during your meeting.
Seated – 20
Stand up – 30
AL FRESCO & ROOFTOP TERRACE
Our upstairs al fresco area opens up to the rooftop access and is perfect for hosting office parties, meetings or lunches. Our al fresco area with fireplace can also be closed-in for business functions during winter.
Alfresco
Seated – 32
Stand up – 45
Rooftop Terrace
Seated – 80
Stand up – 120
SOUTHSIDE
A semi-private enclosure on the south side of the downstairs bar, this is a great space for a sit-down luncheon or small office break-up.
Seated – 30
Stand up – 40
For terms and conditions specific to your business event please talk to us at time of enquiry
GENERAL FUNCTION TERMS & CONDITIONS
Numbers for seated and stand-up events are all approximate and just an indication of numbers we can fit. Final numbers will depend on your individual requirements. In any case we will suggest the most fitting space for your event and cater for it accordingly.
CATERING
Our functions co-ordinator will work closely with you and our chefs to cater for your event. You can choose options from our general menu or we can design a bespoke menu to suit the style of your event. Any food allergies, preferences and diets can be accommodated – please ask when booking your event about the special dietary requirements of yourself and your guests.
The cost of catering differs for each event. We can give you an estimate of the catering costs as part of your complete function package.
You are welcome to bring your own celebration cake. For general celebrations we will cut your cake and serve on platters and provide napkins at no cost. If you require your cake to be cut and plated individually with thick cream, the cost for cakeage is $2.50 per person.
MUSIC & ENTERTAINMENT
You are more than welcome to use our music facilities or bring along your own device with play lists at no extra charge. If you’d like to book a Band or a DJ, we can happily organise one of our regular acts or you can book your own. The size of your Band/DJ and the space they require needs to be discussed during your booking. We can then ensure the requisite space and advise of set-up times.
DECORATIONS
We encourage and welcome event decorations. Just make sure you discuss your planned decorations with our Functions Co-ordinator This way we can give you early access to decorate your function space. We can also advise on our preferred decoration methods so there is no damage to paintwork or surfaces from sticky tape/blu tack etc.
DEPOSITS & FEES
Some of our function/meeting areas are subject to a minimum spend. This will be determined by the type of event, day of the week and where your event falls during on and off peak season. If the minimum spend is not met, you will be charged the shortfall as a room hire fee.
If you wish to make a tentative booking before you confirm, we will hold your preferred date for one week with $500 holding fee. The holding fee is fully refundable if you do not confirm your event booking date at this time.
We will also require a 20% deposit within 30 days of the initial booking – this will secure your booking.
Cancellations policy:
Outside of 60 days – full refund
Outside of 30 days –$500 fee will apply
Within 1-30 days the 20% deposit will be forfeited and no refund available
All final numbers, food, drink and special dietary requirements are required to be confirmed no later than 15 working days before your event. Once final numbers and details are confirmed we will require the remainder of the function fee no later than 10 days before the commencement of your event. Any additional charges incurred on the day are payable at the conclusion of the event.
The Telegraph Hotel
2 Pakington Street
West Geelong
(03) 5222 2471
functions@thetelegraphhotel.com.au